OPC-Energy is looking for
Cluster Secretary | South Cluster

Job Description:
Responsibility for providing ongoing administrative and operational support to the South Cluster and station managers, including office management, coordination, task tracking and control, and assistance with cross-functional processes. In addition, the role includes operational support in human resources areas such as managing and tracking regulatory training and certifications, system updates, and coordination with relevant parties.

Key Responsibilities:
Administration and Office Management:

• Managing calendars and coordinating meetings for the Cluster Manager, Station Managers, and HR Manager.
• Answering phones, handling ongoing inquiries, and prioritizing tasks.
• Ongoing work with suppliers and internal/external service providers (Procurement/Maintenance/IT/Warehouse/Human Resources).
• Ordering office supplies and managing ongoing inventory.
• Assisting in organizing training days/meetings/visits/station events as needed.
• Handling and managing documents, forms, and filing according to company procedures.

Operational Support and Control:

• Approving invoices in the SAP system.
• Assisting in coordinating supplier/guest entries according to station and safety procedures.

Human Resources Support:

• Entering regulatory training and employee certifications into dedicated systems (according to procedure and authorities).
• Tracking the validity of certifications/refreshers/mandatory training and coordinating completions with managers.
• Assisting with onboarding/offboarding processes at an administrative level (documents, coordination, equipment, invitations).

Requirements:

• Previous experience in an administrative role – mandatory.
• Full proficiency in Office applications (Outlook, Word, Excel, PowerPoint).
• Experience working with organizational systems/SAP and HR systems – a significant advantage.
• Ability to work with multiple interfaces and manage several tasks simultaneously.
• High level of Hebrew, basic English – an advantage.
• Availability to work according to cluster operating hours (and according to changing needs).

Required Skills:

• Orderliness, organization, accuracy, and attention to detail.
• High service orientation and excellent interpersonal communication.
• Full discretion and sensitivity.
• Ability to prioritize tasks and manage time under pressure.
• High personal responsibility, proactiveness, independence, and initiative.

To submit a CV to the Plugot site (near Kiryat Gat)
CVs can be sent to the email: [email protected]
Please state job number: 1255